Position Overview
The Accounting Officer is responsible for overseeing the company’s fixed assets management, petty cash custodianship, statutory compliance, and contributing to financial analysis and reporting. This role requires a detail-oriented professional who can ensure financial accuracy, regulatory compliance, and contribute to the organization’s financial health through timely reporting and analysis.
Reports to: Finance Director
Responsibilities
Fixed Assets Management
- Maintain an accurate and up-to-date fixed asset register, tracking acquisitions, disposals, and transfers.
- Oversee the capitalization of fixed assets and ensure proper classification.
- Reconcile the asset register with the custodians' fixed assets inventory report
- Monitor and record depreciation expenses in accordance with company policy and accounting standards.
- Prepare fixed asset reports for management and auditors as needed.
Petty Cash Custodian
- Manage the petty cash fund, ensuring that all transactions are properly recorded and substantiated.
- Ensure proper authorization and disbursement of petty cash requests, adhering to company policies.
- Conduct regular reconciliations of petty cash balances and submit reports for review.
- Monitor cash flow within the petty cash fund, replenishing as necessary and keeping records of all activities.
Statutory Compliance
- Ensure that all statutory requirements are met, including tax filings (e.g., VAT, withholding taxes), social security, and other government-mandated obligations.
- Prepare and submit reports for regulatory agencies within the required timelines.
- Maintain knowledge of changes in tax laws and regulatory requirements, updating procedures as necessary to ensure compliance.
- Collaborate with external auditors and government agencies during audits, providing documentation and addressing queries.
Financial Analysis and Reporting
- Assist in preparing and reviewing financial statements, including balance sheets, income statements, and cash flow reports.
- Prepare journal entries, perform account reconciliations, and assist in month-end closing activities.
- Analyze financial data to identify trends, variances, and areas for improvement.
- Participate in the budgeting and forecasting process, providing relevant data and analysis.
- Provide insights and recommendations for cost-saving opportunities and process improvements.
- Assist in the preparation of financial reports for management.
Any additional duties or projects that may be assigned to support team objectives or organizational needs.
Requirements and Skills
Educational Background
- Bachelor’s degree in Accountancy
- CPA certification preferred but not required.
Experience and Knowledge
- Proven experience in accounting or finance
- Strong understanding of basic accounting principles and tax laws
- Proficiency in using accounting software (e.g. QuickBooks) and spreadsheet applications (e.g., Microsoft Excel).
- Experience in a similar role in the BPO industry is a plus
Technical Skills
- Proficiency in using accounting software (e.g. QuickBooks) and spreadsheet applications (e.g., Microsoft Excel).
Soft Skills
- Excellent organizational and time-management skills, with the ability to handle multiple responsibilities efficiently.
- Proven ability to prioritize tasks, meet deadlines, and manage time effectively.
- Strong analytical abilities to interpret financial data, identify trends, and address discrepancies.
- Detail-oriented with the capacity to perform account reconciliations and financial analysis.
- Excellent verbal and written communication skills for interacting with internal teams, external auditors, and regulatory bodies.
- Flexibility to adapt to changing priorities and requirements.
- Ability to handle ad hoc tasks as assigned.